| EV Fest 2014 Electric Vehicle Show |
| Page: Volunteers |
This year we are listing the variety of volunteer positions on our Volunteer Registration Site. We would like to offer 3 positions of leadership for the Event Day: Morning Lead, Afternoon Lead, and Volunteer Chief to manage Volunteers for the Day.
The On site Volunteer Shifts on the day of the Event - June 15, 2014, are in 4 basic shifts of 3.5 hours each, with 30 minutes to overlap between the following shifts coming in and the preceding shift, except the first shift only overlaps at the end, and the last shift only overlaps at the beginning*. (See *If you volunteer at bottom)
Shift 1 runs from 06:30 A.M. until 10:00 AM. You will be helping
Exhibitors get loaded in, set up Guest Registration Tables, and other tasks.
Shift 2 runs from 09:30 A.M. until 1:00 PM. You will be helping
finalize any exhibitors load in, and the last minute touches on Guest Registration Setup, followed by working Guest
Check-in, and general assistance, directions to washrooms, etc.
Shift 3 runs from 12:30 P.M. until 4:00 PM. You will be helping with
Guest Check-in, answering general Event and Location Questions, offering assistance with perimeter control and
monitoring
Shift 4 runs from 3:30 P.M. until 7:00 PM. Max. You will be involved
with General Event and Security assistance as perimeter Monitoring, Guest Check in until Close of Event at 5:00
P.M., and assisting with Orderly and Safe Exhibitor Exit, beginning at 5:15 PM (allowing for Exhibitors to exit the
Arena Show Floor before Vehicle Start Moving.)
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Special Assignments for EV Fest 2014 will include Morning Marshalling to bring in Exhibitors in safely, as space at the Arena Entrance may be tight and maneuvering limited; Parking Guidance to Arriving Guests; Guest Entrance and Ticketing, Directions into the Arena Show Floor, Assistance with Online Ticket Registration via Smart Phones, Tablets, Notebook PC's, etc.
During the Show day; Directing Guests, Volunteers, and Exhibitors to local or onsite services and Businesses for Food, Snacks, or Meals; Directing Volunteer Photographers to areas of Action, Crowds, or other active Excitement during the show. For More information on additional things to help with - Click Here!
These are the basic Volunteer Shifts, which are to be supported by The Morning Lead, Afternoon Lead, and Volunteer Chief. Please contact us at evfest@evfest.ca or at volunteer@evfest.ca for any questions on this.
The Morning Lead Arrives early - to prepare things for the Volunteer Shifts, and to get
things ready for exhibitors load in and Guest Arrival, Ticketing, etc.
Morning Lead runs from 06:00 A.M. until 1:30 PM.
(7.5 hours. One Meal will be provided for.)
Afternoon Lead overlaps with Morning Lead, and stays late to close the show.
Afternoon Lead runs from 12:00 P.M. until 7:30 P.M.
(7.5 hours Max. One Meal will be provided for.)
The Final Position of Volunteers for the day - Volunteer Chief, is a Full Day position, to make
sure the leads and Volunteers have what they need to do their jobs, assists them to get on track, and help out
directly if needed.
Volunteer Chief runs from 06:00 A.M. until Max 7:30 P.M.
(13.5 hours Max. Two Meals will be provided for.)
Other Volunteer Options include - Goodwill Ambassadors, General Help [Morning or Afternoon], Photographers / Videographers, and more.
Goodwill Ambassadors may be assigned tasks varying from helping Ride & Drive Events, Greeting people coming to register and directing them to the cash tickets table or prepaid check in table, handing out promotion post cards in the parking lot during EV Fest 2013. Time Commitment Varies, and is your choice on check in.
General Help, Morning: 8:00 A.M. - 11:30 A.M. - as required to move and set up tables, set up banners, assist exhibitors as needed, assist with Load-in as required, set up guest check in tables, and or tents, direct people to various facilities on site (need to know and be ware of Brick Works Facilities), and assist any other volunteer needing help.
General Help, Afternoon: 3:00 P.M. - 6:30 P.M - as required to direct people to check in tables, General Facilities knowledge and ability to direct guests on site, assist with end of day close up at guest checking - with Tent or Table removals and stacking, assisting exhibitors with close up, and strike as required, clearing exit points for exhibitors to leave and safety control of vehicle movements leaving.
Volunteer Photographers / Videographers*:
Coverage desired from 06:00 - 19:00
Photographers - interested in Photographing Behind the Scenes, General Environment and
Surroundings, Crowd and Lineup scenes, Exhibitor Vehicles before and with Crowds by them. Flash and Natural Light
selections.
Video: Also Consider Panoramic, Time Lapse, and Panning aspects to be important. IF available - occasions where High-Speed Shooting for Slow Motion Play Back would be an asset, as well.
*New for 2014: EV Fest Will Supply you the Camera Media Card, as defined by you when registering, Which will be Dropped off with the Show Lead Developer Before Leaving the EV Fest Site, You Will be sent a copy of the Original Images for your file within 5-10 days). Memory Card Buyers Guide.
*Photographers / Videographers on site for over 5 hours will also be eligible for a Paid Meal Credit or Bag Lunch.
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*Other News and Benefits of Volunteer Lead and Volunteer Chief:
Meals are Valued at up to $10.00:
1 Meal will be paid for each Volunteer Lead.
2 meals will be paid to the Volunteer Chief.
Either paid by Cash, Tim Horton's Card, or via a Coupon Voucher, or Bag Lunch option.
Please Note: Venue Facilities May be also available for an Exhibitor and Volunteer Lunch Room, if permitted! Details to be determined.
*If you volunteer, please be aware - that Fluent English is expected, and additional languages are appreciated. Details, and requirements for specific positions may change from time to time, so please review this page regularly.
Questions about Volunteering - email us at volunteer@evfest.ca
To sign up for future Volunteering Positions of interest - Please Register your information for our EV Fest Volunteers Newsletter - Here.
Feel Free to Follow us on Facebook at www.facebook.com/evfest.
Also - follow the Blog at http://blog.evfest.ca and on Twitter @EVFestShow